Archive for the ‘Microsoft’ tag

Updating your password in Outlook 2010 tutorial

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    It is very simple to update your email collection (POP3) password in Outlook 2010 by following the steps below:

    1. Open Outlook
    2. Click on the ‘File’ option at the top of the page
    3. you’ll now have an option for ‘account settings’ – click here

      Open Outlook 2010, click 'file' option at the top of the screen, then click on 'account settings'

      Open Outlook 2010, click ‘file’ option at the top of the screen, then click on ‘account settings’

    4. click on the account you’d like to change then select ‘change’

      Click on the email account you's like to change then select 'change'

      Click on the email account you’s like to change then select ‘change’

    5. from the ‘account settings page, type in your new password in the ‘password’ box

      From the 'account settings' page, type in your new password into the 'password' box then press 'next'

      From the ‘account settings’ page, type in your new password into the ‘password’ box then press ‘next’

    6. click ‘next’
    7. click ‘finish’
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      Written by Chris

      December 4th, 2012 at 12:46 pm

      How to use Gmail as your SMTP server using Outlook

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        This tutorial will show you how to use your free Gmail SMTP server to send emails from your personal email accounts using Outlook (this example uses Outlook 2007 but still applies in principle to the other versions of Outlook and other local email clients)

        This has been prompted by the news that many Virginmedia customers have recently been informed that they will no longer be able to use their Virginmedia SMTP address to send emails other than from their Virginmedia email address. This tutorial will show you how to use your Gmail SMTP address instead


        Step 1.

        Open Outlook and select ‘tools’ (from the top menu) then select ‘account settings’

        Open Outlook and select 'tools' (from the top menu) then select 'account settings'

        Open Outlook and select ‘tools’ (from the top menu) then select ‘account settings’

        Step 2.

        Highlight the account you would like to modify then press ‘change’

        Highlight the account you would like to modify then press 'change'

        Highlight the account you would like to modify then press ‘change’

        Step 3.

        From the ‘internet email settings’ page, select ‘more settings’

        From the 'internet email settings' page, select 'more settings'

        From the ‘internet email settings’ page, select ‘more settings’

        Step 4.

        Fill in the information in the three boxes on the ‘general’ tab (the name you’d like to call this account can be anything, you can leave organisation blank and the reply-to addrsess is the address you’d like people to reply to)

        Fill in the information in the three boxes on the 'general' tab

        Fill in the information in the three boxes on the ‘general’ tab

        Step 5.

        On the outgoing server tab, fill in the following

        1. tick the box that says ‘my outgoing server requires authentication’,
        2. tick the ‘log on using…’ option
        3. in the ‘user name’ box, type in your full Gmail email address
        4. in the password box, type in your Gmail password (the same one you’d use to log into your Gmail account)
        5. un-tick the ‘require secure password authentication’ and ‘log into mail server before…’ options
        On the outgoing server tab, fill in the following

        On the outgoing server tab, fill in the following

        Step 6.

        No need to change anything on the ‘connections’ tab

        Fill in the following on the ‘advanced’ tab

        1. change ‘incoming server (POP3)’ to 995
        2. tick the box ‘the server requires an encrypted connection (SSL)’
        3. change ‘outgoing server’ to 587
        4. from the drop-down options, change the ‘use the following type of encrypted connection’ to TLS
        5. leave ‘server timeouts’ as is
        6. un-tick the ‘leave copies of the messages on the server’ (…which will download the actual email to your computer as opposed to just a copy – this helps avoid duplication)
        7. tick ‘OK’ to take you back to the ‘internet e-mail settings’ page
        Fill in the following on the 'advanced' tab

        Fill in the following on the ‘advanced’ tab

        Step 7.

        Back on the ‘internet e-mail settings’ page, click next to save the changes

        Back on the 'internet e-mail settings' page, click next to save the changes

        Back on the ‘internet e-mail settings’ page, click next to save the changes

         

         

         

         

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          Written by Chris

          May 1st, 2012 at 10:55 am

          Short-cut to easily clear formatting from text in a Word document

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            Clearing formatting from a Word document

            Clearing formatting from a Word document

            Here is a really simple and easy way to clear formatting from text in a Microsoft Word document, for example, when you’ve cut and pasted from a website or another document

            Very simply highlight the text, press and hold CTRL then press the ‘space bar’

            Highlighting the text can be done easily in one of three ways:

            1. Press CTRL + A to select all
            2. place the cursor just before the text you’d like to highlight, press and hold the left-mouse button and drag the hightlighted area over the text you’d like to highlight
            3. Place the cursor at the start of the text you’d like to highlight, press and hold the ‘SHIFT’ button and use the arrow keys to move the highlighted area to the right place
            Please note, if you’d like to select non-adjoining areas of text at the same time, press and hold the ‘CTRL’ key while you’re selecting text
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              Written by Chris

              September 21st, 2011 at 3:00 pm

              Outlook 2007 – adding SMTP authentication

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                When using a laptop or mobile device, you’re potentially going to be sending emails over many different internet networks. In order to make sure that only the allowed users are using a particular SMTP to send email, they commonly require a user-name and password to log into the SMTP server every time an email is sent. This is not something you’d normally notice as your computer should do this automatically in the background, however, if that authentication fails, you’ll not be able to send emails

                If your outgoing email server on Outlook 2007  requires authentication, use the following steps to add the user-name and password:

                1. Open Outlook
                2. Click the ‘tools’ tab from the top menu then click ‘account settings’
                3. Highlight the account you’d like to edit then select ‘change’
                4. On the internet e-mail settings page click ‘more settings’

                  On the internet e-mail settings page click ‘more settings’

                  On the internet e-mail settings page click ‘more settings’

                5. On the new window, click the ‘outgoing server’ tab

                  On the new window, click the ‘outgoing server’ tab

                  On the new window, click the ‘outgoing server’ tab

                6. Change the following settings:
                  1. Tick the box ‘my outgoing server requires authentication’
                  2. Tick the ‘log on using’ button
                  3. Type in your normal username and password
                  4. Tick the ‘remember password’ button
                7. Click ‘OK’ which will take you back to the main ‘email settings’ page
                8. Click ‘next’
                9. Click ‘finish’
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                  Written by Chris

                  March 21st, 2011 at 1:10 pm

                  Posted in Tutorial

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                  How to create an outlook email template

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                    How to create an outlook email template

                    If you use Outlook and often have to write similar emails, Instead of re-writing them every time it might be a better idea to create a template.

                    This is very simple to do and might save you a lot of time! Here’s how to do it:

                    1. Write your email as normal including subject and content
                    2. Click the Outlook button and choose ‘save as’
                    3. Click the Outlook button

                      Click the Outlook button

                    4. When the save dialogue box appears, save the message on your computer.
                    5. Choose 'save as' from the drop down menu

                      Choose 'save as' from the drop down menu

                    Now, when you want to use your template, just double click the saved email and you can use as many times as you like

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                      Written by Chris

                      February 25th, 2011 at 11:10 am

                      Posted in Tutorial

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                      Toshiba laptop built-in webcam problems

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                        Toshiba laptop built-in webcam problems

                        Problem: Toshiba laptop Camera Assistant Software on Vista (or similar) is no longer working. When you try to run the application you get an error along the lines of:

                        ‘Access violation at address … in module ‘CEC_MAIN.exe’. Read of address …’

                        ‘Cannot open file C:\Program Files\Camera Assistant Software for Toshiba\NewSkin1\active.bmp’

                        This is a problem that only applies to a small amount of people but it’s one that is also difficult to fix as most of the information you’ll find from a Google search is confusing.

                        As always, make sure that you have backed your computer up etc. before attempting any of the solutions listed here. If you’re unsure about your abilities, please get an expert to do it for you. Also, I can’t guarantee that anything here will work as it uses third party software.

                        1. Re-install the webcam drivers: Open ‘Control Panel’ and go to ‘System’ then ‘Device Manager’.
                        2. Under ‘Imaging devices’, right-click ‘Chicony USB 2.0 Camera’ and select ‘Update driver software’.
                        3. Select ‘Browse my computer for driver software’ then ‘let em pick from a list of device drivers installed on my computer’.
                        4. Select ‘USB video device’ then click next.

                        This will re-install the drivers on your computer.

                        If this doesn’t work, try re-installing the Chicony Camera Assistant software:

                        1. Download the Camera Assistant Software from the Toshiba website: http://bds.tjpntuw.updates.toshiba.com/Downloads/Production/tjpntuw/2009/10/03/035225_20.24.43.TC40054600D.exe
                        2. Install the software and then you may need to reboot (don’t forget to bookmark this page first if you need to 🙂

                        Everything should be working again now 🙂

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                          Written by Chris

                          June 25th, 2010 at 12:06 pm

                          How to speed up Vista instantly

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                            How to speed up Vista instantly

                            If you’re using Vista, you may have noticed how heavy it is in hardware-resource terms.

                            If you’d like a faster computer and are prepared to compromise on the aesthetics, here is a very simple and quick way to get things moving more quickly. This method will also give you the reassurance of knowing that you can undo any changes you make by following the same instructions:

                            1. Click on the windows button at the bottom left of the screen
                            2. Right-click on ‘Computer’ in the right-hand column on the start menu
                            3. Select ‘properties’ from the new pop-up menu

                              Click the Windows button then right-click 'Computer' and select 'properties'

                              Click the Windows button then right-click 'Computer' and select 'properties'

                            4. From the new ‘system’ window select ‘advanced system settings’ from the left-hand column

                              Select advanced settings from the left-hand column

                              Select advanced settings from the left-hand column

                            5. From the new system properties window select the third tab labelled ‘Advanced’

                              From the new system properties window select the third tab labelled ‘Advanced’. Select the ‘settings’ button under ‘performance’

                              From the new system properties window select the third tab labelled ‘Advanced’. Select the ‘settings’ button under ‘performance’

                            6. Select the ‘settings’ button under ‘performance’
                            7. From the new window, under the ‘visual effects’ tab, you now have the options to:
                            • ‘Let Windows choose what is best for my computer
                            • ‘Adjust for best appearance’
                            • ‘Adjust for best performance’
                            • Or select the options individually yourself (‘Custom’)
                            Choose your performance options

                            Choose your performance options

                            Select the ‘Adjust for best performance’ then click OK. This may take a few moments while your computer applies the new settings. To revert to the original or default settings, follow the same instructions above but choose option ‘b’ in step 7

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                              Written by Chris

                              June 21st, 2010 at 1:35 pm

                              Convert text to lower-case, upper-case or capitalised the easy way!

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                                CAPS-LOCK

                                CAPS-LOCK = SHOUTING

                                This tutorial is specifically for Microsoft Word and Outlook, however, as with many keyboard shortcuts, they’ll often be supported by many other applications

                                Ever accidentally hit the CAPS LOCK button and written a whole paragraph in capitals? Or how about got one of those shouty emails all in caps that are difficult to read?

                                Good news – there is an ultra-simple way to swap between capitals and lowercase! It’ll even capitalise the starts of paragraphs for you!

                                Simply, highlight the offending text, hold down ‘SHIFT’ and press ‘F3’. That’s it!

                                In Outlook, you’ll have to click reply or forward first to make the text area editable but it still works!

                                Very handy!

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                                  Written by Chris

                                  May 27th, 2010 at 11:13 am

                                  What is a ‘webloc’ file or the .webloc file extension?

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                                    A Webloc file shortcut to a webpage or URL and is usually created by Safari the Mac OS X by dragging a website icon to a location on a computer

                                    Using windows

                                    To find the URL, open this file with any text editor such as Notepad or Opera Browser and copy the URL to your browser address bar

                                    Example .webloc file contents

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                                      Written by Chris

                                      February 25th, 2010 at 9:40 am

                                      Posted in Software

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                                      How to turn off Microsoft Security Essentials and Firewall

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                                        If you’re using Microsoft Security Essentials as your Anti-malware software or the Microsoft Firewall, you may need disable them once in a while to, for example, diagnose application internet access issues or for a new software installation. This is actually very simple to do:


                                        To disable Microsoft Security Essentials:

                                        1. Open the application (click the icon in the task-bar, find it from the start menu or navigate to C:\Program Files\Microsoft Security Essentials\msseces.exe)
                                        2. From the control panel, go to the ‘Settings’ tab
                                        3. Un-tick the ‘Turn on real-time protection’ checkbox and Microsoft Security Essentials is now disabled

                                        To disable Microsoft Firewall:

                                        1. Open the control panel
                                        2. From the Control Panel open the Security Centre
                                        3. From the Windows Security Centre window, select Windows Firewall from the left-hand menu
                                        4. From the Windows Firewall window, choose ‘Turn Windows Firewall on or off’
                                        5. Tick the ‘off’ radio button then press OK

                                        To turn them back on afterwards, follow the same instructions

                                        Microsoft Security Essentials Control Panel

                                        Microsoft Security Essentials Control Panel

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                                          Written by Chris

                                          February 18th, 2010 at 9:45 pm