How to find your email signature folder in Outlook
…and how to edit it
If you use Outlook to send and receive emails, you’re probably also using the ’email signature’ facility that allows you to create a custom bit of text and images that appears at the end of the emails you write.
The problem is, the in-built email signature editor in Outlook is very basic! If you want to create something a bit more complex, sometimes the only option is to do it manually.
Each email signature is made up of three files – signature.rft, signature.html, and signature.txt. These are three different versions of the same signature but used for different types of emails, for example, plain text or rich text. (Note: where I’ve used the word ‘signature’ in the file names in this paragraph, for your email signature, it will be whatever you have named it e.g. ‘My Email Sig.txt’)
Together with these three files there is usually also a directory (aka folder) which contains the corresponding images.
If you can find these files, edit them manually, and save them as they are, you’ll be able to do a lot more in terms of layout and functionality than if you’re just editing these through the Outlook email signature editor.
Firstly, create the files (the signatures folder is created when the first email signature is saved):
- Open Outlook, click the ‘tools’ option from the top row of options, then click ‘options’ from the drop-down menu
- From the ‘Options’ dialogue box that pops up, click the ‘mail format’ tab then click ‘signatures’
- from within the ‘Signatures and stationery’ dialogue box, click ‘new’, give it a name, then press OK then save.

from within the ‘Signatures and stationery’ dialogue box, click ‘new’, give it a name, then press OK then save.
Now to edit the files:
To find these files we’ve just created:
- Go to file explorer – either press ‘Windows key’ + E or go to my computer
- Type ‘%APPDATA%’ (without the quotes) into the address bar at the top and press enter or from My Computer navigate from C: to ‘Users’, ‘Your user name’, ‘appdata’
- from ‘appdata’ click on ‘Microsoft’ then ‘signatures’ (please note this folder won’t exists until you’ve created your first email signature through Outlook)

Open the file explorer, and type ‘%APPDATA%’ (without the quotes) into the address bar at the top then press enter
- The text file can be easily edited using Notepad or similar. This is the signature that is included when the mail format is ‘plain text’ meaning you can’t have any pictures included and you have limited control over formatting and fonts.
- The HTML file can be edited using Notepad if you know HTML, or alternatively, you may need a visual HTML editor to make changes.
- The RTF file can be edited using MS Word or similar. The RTF anf HTML files are included when you send your email in rich text format
- Don’t forget to stick to the hyperlink format and include any images you include in the respective folder within the signatures folder
Millhouses Accountancy – Accountant in Sheffield, London & Nottingham
Image Sign Studio – Business & Shop sign maker in Sheffield & Rotherham
Acorn Removals – Sheffield removals
Prime Tooling – buy cheap replacement blades & knives online
Want your advert here too?
This website contains sponsored content including articles, links and adverts. We're not affiliated with any of these organisations, rather they see the value in good quality link-building and we're just trying to make an honest buck. If you're interested in sponsored content, please get in touch.
> Call: 0114 383 0711> Email: info@sevencreative.co.uk
Search site
Recent posts
- How working has changed in the pandemic
- Applications for dehumidifiers
- Insurance in uncertain times
- Weaving harnesses to clothes pegs, smart cards to plaster dowels
- Company profile – Aquatique Show
- The world of ultra-sound machines
- Top Quality Carpet Fitting with These Trimming Knife Blades
- Trimming Knife Blades for Carpet Tradesmen
- How to deal with overdue invoices – business cash flow tips
- The London floods of 2000
- Crafting Essentials Such as Stanley Knife Blades
- Stanley Knife Blades Useful for These 5 Household Tasks
- What is a URL shortener and should I use one?
- Delivering Satisfaction Through Planer Blades
- Restaurant, bar & hotel marketing – the fast way to get more customers
- Things you didn’t know you didn’t know part 312 – ceramic grinding beads
- Avoid These 4 Planer Blades Mistakes
- What is search engine optimisation (SEO)? A quick guide
- The best & most hilarious Amazon reviews (updated)
- The energy sector in the post-Covid-19 world
- Stanley Knife Blades and Swann Morton Ensure Quality
- Search Engine Optimisation – about keyword research
- Fantastic Snap Off Blades
- Planer Blades to Suit Your Needs
- I used to be a joiner
- A recent visit to the University of Sheffield got me thinking…
- What is a Phytochemical?
- Molecular extraction from biological samples
- A new approach to preventable lifestyle illnesses
- The fascinating world of ceramics
- Filler Metals in Fabrication
- Essential Mixing Technologies
- How Many Surveillance Cameras are there in London?
- LED advertising
- Picking the Right Business Sign
- Stand out with a professional business sign
- Reasons to get a virtual tour
- A Virtual Tour as easy as 1,2,3,4
- Sheffield Virtual Tour Company
- The Advantages of Skip Hire
- Maximising Skip Waste
- On Trend Wedding Décor
- The Perfect Wedding Dance floor
- What is a backlit sign?
- 4 Ways Your Business Can Make a Great First Impression
- Production of fine chemicals
- Making a Difference with Sheffield Shop Signs
- Sheffield Sign Manufacturer Stands Out with Fret Cut Lettering
- Aluminium Tray Cut to Fret Cut Signage – 4 Ways Your Business Can Make a Great First Impression
- Funky & Fun Wedding Ideas
Educational gifts for kids
Matterport photographer
Peak District running holidays
SEO Agency in Sheffield
Sheffield copywriter
Sheffield SEO
Therapist near me
Useful links
Web design Sheffield
Tag cloud
Archives
- December 2020
- November 2020
- June 2020
- May 2020
- April 2020
- March 2020
- February 2020
- December 2019
- October 2019
- August 2019
- July 2019
- May 2019
- April 2019
- March 2019
- January 2019
- November 2018
- October 2018
- September 2018
- August 2018
- July 2018
- June 2018
- October 2015
- September 2015
- August 2015
- July 2015
- June 2015
- May 2015
- April 2015
- March 2015
- February 2015
- January 2015
- December 2014
- November 2014
- October 2014
- September 2014
- August 2014
- July 2014
- June 2014
- May 2014
- March 2014
- February 2014
- January 2014
- December 2013
- August 2013
- July 2013
- June 2013
- May 2013
- April 2013
- March 2013
- February 2013
- January 2013
- December 2012
- November 2012
- October 2012
- September 2012
- August 2012
- July 2012
- June 2012
- May 2012
- April 2012
- March 2012
- February 2012
- January 2012
- December 2011
- November 2011
- October 2011
- September 2011
- June 2011
- March 2011
- February 2011
- January 2011
- November 2010
- October 2010
- September 2010
- August 2010
- July 2010
- June 2010
- May 2010
- April 2010
- March 2010
- February 2010
- January 2010
- December 2009